Exhibition & Sponsorship Opportunities

Vancouver, BC October 11-14, 2017

 

Online Booth Selection is now open!!! 

Please click here to get signed up

To sign up for an exhibit booth office please click here

 

We invite you to exhibit at the Orthopaedic Trauma Association's 2017 Annual Meeting which will be held in Vancouver, Canada October 11-14 2017 at the Vancouver Convention Center. 

 

WHO ARE OTA MEMBERS?

As an authoritative source for trauma professionals, the OTA draws a massive group of high-level influential decision-makers to its Annual Meeting. OTA’s Exhibit Hall is an ideal way to meet, influence, educate and connect with top trauma physicians.

 

WHY EXHIBIT AT THE OTA MEETING?

OTA Meeting attendees specialize in the fast pace of trauma medicine. They are eager to learn about the cutting-edge technology they experience at the show.

Our attendees recognize how important our industry sponsors are to the success of their association.

Attendees visit the exhibit hall during all breaks where breakfast and lunch is served. 

 

 

This year, we are introducing our new Online Exhibit Booths and Website. Exhibitors will be showcased in our enhanced exhibitor website which will: 

  • Allow exhibitors the ability to select an available exhibit booth on a real-time floor plan
  • Garner more online exposure which will produce more traffic to their booth
  • Provide the ability to upload galleries of products, videos, and press releases into an automated product showcase that attendees can browse in preparation for the OTA Annual Meeting. This will  equip attendees with easy access to information that they are interested in

Attendees will be able to:

  • Plan for the exposition by searching for exhibitors, adding them to the favorites list, and creating a personalized printable walking map - all on any device of their choice
  • Search and browse exhibitor profiles, press releases, view galleries of exhibitor products and videos in preparation for the meeting

 

ASSIGNMENT OF SPACE
• Booth and office space will be chosen on a first-come, first-served basis
• Grant donors will have priority selection
• Assigned booths are subject to change pending final Fire Marshall approval 
• Receipt of full payment is necessary to reserve space

 

BOOTH FEES

• 10’ x 10’ Exhibit Booth ~ $3,800 USD
• 10’ x 20’ Island Exhibit Booth ~ $8,000 USD
• 2 comp badges per 10’ x 10’ booth
• 4 comp badges per 10’ x 20’ island booth
• Additional Reps ~ $750 USD 
• Additional Reps (On-site) ~ $850 USD
• Booth cancellation fee ~ $500 USD. Send in writing by September 1

Absolutely no booth refunds after September 1

 

BOOTH OFFICE FEES

Secure a 10x10 hard wall office on the OTA show floor. Bring leads from the chaos of your booth to the peace and quiet of your exhibit show office.

Additional fees apply for carpet, furniture and branding.

• 10’ x 10’ Office ~ $5,000 US
• 2 comp badges per 10’ x 10’ office
• Additional Reps ~ $750 USD
• Additional Reps (On-site) ~ $850 USD
• Office cancellation fee ~ $500 USD. Send in writing by September 1

Link to sign up for a booth office here

 Absolutely no office refunds after September 1

 

Booth and office fees must be received in FULL along with completed online application to reserve your exhibit booth and/or office space

 

EXHIBIT HALL HOURS

Thursday, October 12
2:30 PM–6:30 PM
Meeting attendees will be available during the 30 minute afternoon
break where food and beverages will be served in the exhibit hall.

     Friday, October 13 
7:00 AM–10:00 AM
12:10 PM–1:10 PM
3:00 PM–6:15 PM
Meeting attendees will be available from 7 am until end of morning
break, at lunch, and from start of afternoon break until end of day.


Saturday, October 14
7:00 AM–1:45 PM
Meeting attendees will be available from 7 am until end of morning
break and at lunch.

 

MOVE IN & SET UP
Thursday, October 12:   7:00 AM–2:00 PM

BADGE PICK UP
Wednesday-Friday: 6:15 AM–5:00 PM;
Saturday: 6:15 AM–1:00 PM

DISMANTLE
Booth breakdown is not permitted until after the lunch break
on Saturday, October 14th at 1:30 pm.

 

REGISTRATION AND BADGE FEES

All representatives of exhibiting companies must register and wear the official exhibitor’s badge for admission to and while in the exhibit hall. 

One-day passes are available on-site at $350 per day.

Each representative registration includes:

• Admission to the Annual Meeting Scientific Sessions (No Skill Labs)
• Welcome Reception (Thursday night)
• Lunches and breaks
• Final program

Representatives are invited to attend the pre-meeting courses at an additional charge and must register online at www.ota.org.

Once your booth space has been confirmed, the OTA will contact you with representative registration information.

 

REP BADGE ONLY

Companies interested in purchasing individual rep badges only (without a booth), will need to contact the OTA directly.  The cost per badge is $750.

Please note: On-site, the badge fee increases to $850.


ANNUAL MEETING HOTELS

Hotel reservations must be made thru the OTA Housing Bureau: ConferenceDirect: email: ota@conferencedirect.com  Phone: (877)632-8165 (M-F: 8:30 AM - 9:00 PM EST)

Housing Block Request Form

 

ANCILLARY MEETINGS / RECEPTIONS

These events should not overlap any OTA related activities. This includes all scientific sessions as well as the Welcome Reception on Thursday, October 12. To request meeting space, please select the Affiliate Meeting Request Form Link below:

Affiliate Meeting Request Form

 

CORPORATE BRANDING

Items must be pre-approved by OTA. Pricing excludes production and installation.

Advertiser is responsible for all fees.  

OTA Sponsorship and Support Opportunities Form

Reserve Online Corporate Advertising Opportunities here

 

*Please note: Items that have been sold will not appear online.

 

DATES TO REMEMBER


• May 23 ~ Block Housing Form Due
• June 28  ~ Online Booth Selection Opens
• July 5 ~ Exhibitor Service Kits Available Online
• August 15 ~ Booth and Office Application Deadline
• August 25 ~ Housing List of Names Due
• September 1 ~ Booth and Office Cancellation Deadline
• September 15 ~ Individual Rep Registration Deadline
• September 22 ~ Booth Order Forms Due to EES/Levy

  

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